ACCEPTANCE LETTERS
Sample Formal Acceptance Letter TemplateA sample template of formal acceptance letter is shown below. Using this template you can write all your formal acceptance letters easily. You will be knowing about the importance of the formal acceptance letters. So, take a close look at the template and save it.
Letter template: From, Your name, Address, Place. Date. To, Concerned person name, Designation, company, Address, Place. Dear sir/madam, Subject:- regarding the content. Content of the letter>…… Thanking you, Yours Sincerely, Your name and signature. How to Write a College Acceptance LetterWhile in some cases acceptance letters are to be written as a form of courtesy to inform somebody of your acceptance but on other hand form some instances it is mandatory to write acceptance letter. The letter should specifically state the reason of this letter that is your acceptance whether it is job acceptance, admission or something else.
Mr. William D. Williams 2994 Thompson Street Gardena, CA 90248 24 September, 2010 Subject: COLLEGE ACCEPTANCE LETTER Dear, Mr. William With regards to your application form number 456 which you had submitted on 15th September, 2010 for taking admission in our college in commerce stream. Through your documents and certificates submitted along with application form we came to know that you had been a brilliant student of ST. Martin’s College of Commerce. Your mark sheets show that you always toped in your college since past 2 years of your Bachelor’s of Commerce Degree. You have shown interest in pursuing for MBA degree from our college of management for the batch starting from January, 2011. After considering all your past academic records our team of management has decided to accept your application and give you the admission for the next batch. Thus I want you to come at our college premises for admission process and kindly bring all your necessary documents original as well as photo copies. With heartiest congratulations I welcome you in our college. Thanking You Yours truly, Ms. Lydia R. York Dean of Admissions St. Xavier’s College Management 1310 Palmer Road Plain City, OH 43064 Employment Acceptance Letter ExampleThis employment acceptance letter is addressed to a candidate who had applied for the job and after having selected is ready to accept the employment acceptance letter. The letter is written by an employer confirming the agreement between him and the candidate. And after signing the candidate agrees to abide by the rules and the bye-laws of the organization.
______________ (Name and address of the recipient) ______________ (Date) Subject: EMPLOYMENT ACCEPTANCE LETTER Dear ___________ With reference to your interview conducted date. 09/11/2009 we are pleased to announce that we you have qualified and you have been appointed as Risk Management Manager in RMS (Risk Management Department). Your total annual total cost to company will be of Rs. 4, 50, 000/- (Rupees Four lakhs and Fifty thousand only) the detailed breakup of the same is enclosed herewith Annexure –I. You are selected under the company’s payroll i.e. ABC Ltd. You will be required to work at the premises/offices as assigned by the management from time to time, and you will be liable to be transferred to other offices depending on exigencies of service. We understand that you are aware of the risks and criticality of the RMS dept. We also understand that all the details and information relating to the company will be kept confidential. If the management finds you violating any of the rules and leaking the confidential information you will be expelled without any further notice. Any issues and matters arising hereunder shall be construed in accordance with and be governed by the laws of India, and shall be subject to jurisdiction of the courts in Mumbai only. In case you are agreeable to the terms and conditions as set out hereinabove, you are requested to sign the duplicate copy of this acceptance letter in token of your acceptance. We hope that your professional association with us will be a rewarding and fulfilling experience. Yours truly, For ABC Ltd. (Authorized Signatory) Interview Acceptance LetterReceiving a call letter from a prestigious firm or office is a matter of great pride and honor for any person. This letter is from one such person, who has received an interview call from a prestigious solicitor firm. He feels greatly honored for it.
Here is a sample interview acceptance letter: From: Mr. James Hadley Arthur Road, California To: The Mather and Andrews Lawyers and Solicitors, Rosewood Building, Park Street, California 22nd June, 2010 Ref: Acceptance of the call for interview Dear Sir, Kindly refer to your letter dated 6th June 2010. You have asked me to send in a confirmation of the interview call. I have received the call letter and I am in a position to appear for it on the 29th of this month. It shall be a matter of great pride for me to be present for the interview. I have learnt a lot about your firm. As it is one of the prestigious firms of California appearing for the interview will be matter of honor, as I will be able to meet the famous Mather and Andrews. Since, I reside in California itself I will not need any travel allowance. I shall be present at the given time and address, with all the related documents. Thanking You, Yours sincerely, James Hadley Job Acceptance Letter TemplateAfter interview getting a job, that is most sought after, not only gives happiness but also a satisfaction. The person who was seeking a job with a solicitor firm has got confirmation that he is selected for the job. He is now asked for the confirmation and time that would be convenient for him to join.
Here is a sample job acceptance letter: From: Mr. James Hadley Arthur Road, California To: The Mather and Andrews Lawyers and Solicitors, Rosewood Building, Park Street California 22nd June, 2010 Ref: Acceptance for the call to join the firm Dear Sir, In reference to your letter dated 16th June, confirming my selection for the post of Junior Assistant Lawyer. It shall be matter of great pride and honor for me to join the firm. For me it is like a dream come true as your firm holds a name of respect amongst the law firms for California. I will be a committed and a sincere worker. Though I am a novice in the legal field I am a hard working and diligent person. I shall thus be seeking the help and guidance from the senior members of the firm. I shall be able to join by the 30th of July, if it will not be of any inconvenience to your firm. Seeking co-operation in future! Thank You, Yours sincerely, James Hadley Employment Acceptance LetterUsually after you clear the interview a letter of confirmation is sent and you have to send an acceptance letter signed. This allows the employer to carry on with employment process and allow them making a contract. The acceptance letter should convey the message that you are willing to join the company and the tone should be courteous and show enthusiasm.
Dear Name, Thank you for sending me the formal job offer. I have read through it carefully and signed the letter and as suggested I have retained one copy with me. I am excited to join ___________ company and thank you again for giving me an opportunity to join your team as directed on __________(date).I will do by best and contribute to the company from the day I join.I am looking forward to a long and productive carrier with ______________(company name). Please call me if you need any additional information from me. Sincerely, Your Name. College Acceptance LetterAn important phase starts in a person’s life when he or she completes the school education and starts college. It is indeed ones good luck when he or she gets admission in the college one desires. Besides seeking good education everyone wishes for such courses that will help them to be gainfully employed and are of their choice.
Here is a sample college acceptance letter: From: University Admission Cell, University of Ohio, Cleveland To: Mr. Jonathan Price 27th lane, House #8, Park Avenue, Vancouver, Canada 20th May, 2010 Dear Mr. Price, We congratulate you for the acceptance of your application for the degree course in biotechnology. The subjects you sought admission are also accepted. You are requested to report to the faculty Dean by the 3rd of July at 10 a.m. with all your necessary documents to complete the admission formalities. Your request for the hostel is under process. It may take some time before you will be provided with accommodation. Our college prides in providing the best study environment. Its Faculty was ranked the best in the recent survey done by the Times magazine. It is well equipped with a state of art library and off course an audio-video room too. All this you must have evaluated yourself when you have visited our campus. We appreciate your decision of choosing the University of Ohio as the first step for your career and we assure you that with the quality of education it delivers, it will be a stepping stone of your life. The rest of the information you already have regarding the fees and room charges. We wish you all the best for your career, Sincerely, Lance Philip Appreciation Letter to CustomerDear Name,
I am sending this letter to show our gratitude towards your continued trust on our business, you have been our customer from past 12 years and it’s because of your continued relation that we have been a successful company with the highest sale this year. We would like to thank you for your gesture and we are giving special gifts to some of our selected members. Our furniture section had many of special designs and we have created some few unique designed sofas for our esteem customers and you are one among them. Please drop into the outlet and collect the gift before the end of this month. In addition to this we are also offering you discounts on many of our furniture range and if you would like to go for loan for the first year there would not be any interest and no down payment. It’s the best opportunity avail this and please visit our _____________ outlets. We are happy to serve you all these years and would like to continue this. With best wishes, Your Name. Acceptance LetterAn Acceptance Letter is the one that is written to either accept a job offer or resignation or promotion. The reason in the Acceptance Letter should be specified to clearly indicate what is the acceptance for. An Acceptance Letter can be given both by a superior or a subordinate depending upon what it is being given for. For example, if a resignation letter is being given to a superior by a subordinate, then the superior will give her/his subordinate an Acceptance Letter – acceptance of the resignation. If an employee is being promoted, then the subordinate gives the Acceptance Letter to her/his superior accepting the promotion.
Since an Acceptance Letter is an official one, it should be very crisp, to the point and should clearly indicate what is being accepted. It should be addressed to the person whose request of any kind is being accepted. The date from when the Acceptance Letter is effective should be very evident from the letter. To avoid any confusion in communication, it should not have any casual language written in it. DOS AND DON’T’S OF ACCEPTANCE LETTER An Acceptance Letter is an official one so the language should also be official and should not sound in any way personal No efforts should be made to antagonize the individual whose request is being accepted The letter should be short and crisp as long letters lose their importance The date on which the Acceptance Letter is being given should be very clearly and prominently mentioned on the letter If the acceptance is being given for a resignation then the date from when the resignation is being accepted should also be clearly indicated on it Since an Acceptance Letter is an official one, it should always be on a company letter head Copies of this letter should be kept in the employee’s personal file and should also be displayed on the employee notice board to ensure that the existing employees are aware of any new developments in the organization. This confirms open communication between the organization and the existing employees SAMPLE ACCEPTANCE LETTER Ms/Mr. ______________ Address Date: ___________ Subject: Acceptance of resignation Dear Ms/Mr. ____________ This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (date). As requested by you, we will relieve you of your services on ________ (date of relieving as has been mutually agreed). We would request you to please hand over charge to Ms/Mr. __________ well before you leave to ensure a smooth transition. We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor. Best regards, _______________ (Signature) _______________ (Name) _______________ (Designation) |